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A Schengen visa invitation letter is a crucial document that provides evidence of your legitimate reason for visiting a Schengen country and establishes a connection between you and a resident of that country.
For inviting family members or friends for personal visits, reunions, or celebrations.
For business travelers attending meetings, conferences, or professional activities.
For students or participants in educational and cultural programs.
For patients seeking medical treatment or consultation in Schengen countries.
For sponsors providing financial support for visa applicants.
Start with your address at the top right corner and the date below it. Include the consulate's address on the left-hand side.
Use "Dear Sir/Madam" or address the specific consulate officer if known.
Clearly state your name, relationship to the invitee, and your reason for inviting them.
Explain why the invitee is visiting, what they will be doing, and provide specific dates.
State that the invitee will return to their home country and comply with visa regulations.
If applicable, mention financial support and provide evidence of financial stability.
End with "Sincerely" or "Yours faithfully" followed by your signature and printed name.
Re: Invitation Letter for John Smith with Passport No. AB1234567
Respected Sir/Madam,
I, Maria Mueller, a Software Engineer and a citizen of Germany, currently residing at Hauptstraße 123, 10115 Berlin, Germany, am writing this letter to support the visa application of my friend, John Smith, an American citizen. John Smith will submit a visa application at the German Consulate to obtain a Schengen visa.
The purpose of John Smith's visit is for a family reunion and tourism. I will be responsible for John Smith during the visit. We have been close friends for over 10 years and planned this visit to spend time together and explore Germany. The dates for the visit are March 20, 2024 to April 5, 2024.
During the visit, John Smith will be staying with me at my residence, where I will provide full financial support for his stay. This includes covering all travel expenses, accommodation, meals, and daily expenses.
I assure you that John Smith will abide by all Schengen Area rules and regulations and will leave the area before the visa expires. Our planned activities include sightseeing in Berlin, visiting historical sites, and attending local cultural events.
Attached to this letter are copies of my passport, proof of residence, and financial statements to support John Smith's visa application.
If you require any further information or documents, please do not hesitate to contact me. Thank you for considering this request.
Sincerely,
Maria Mueller
Hauptstraße 123, 10115 Berlin, Germany
Phone: +49 30 12345678
Email: maria.mueller@email.com
Re: Invitation Letter for Sarah Johnson with Passport No. CD9876543
Dear Consulate Officer,
I am writing this letter to confirm that TechCorp France, located at 45 Avenue des Champs-Élysées, 75008 Paris, France, will be hosting Sarah Johnson, who is an employee of TechCorp USA, during her upcoming business trip to France.
The purpose of the trip is to attend strategic planning meetings and product development workshops. The visit will occur from April 10, 2024 to April 20, 2024. During this time, Sarah Johnson will be meeting with our development team and participating in project coordination sessions.
We confirm that Sarah Johnson is a Senior Software Developer at TechCorp USA and holds a Bachelor's degree in Computer Science. Her passport number is CD9876543, and she is a national of the United States. We assure you that Sarah Johnson has strong ties to her home country and will return after the business trip.
Sarah Johnson will stay at Hotel Le Bristol during her visit. We will cover all her expenses, including travel, accommodations, meals, and daily expenses. We have attached the relevant financial documents to this letter.
We assure you that Sarah Johnson will abide by all Schengen Area rules and regulations during her stay, and we take full responsibility for her actions while she is here.
Thank you for considering this visa application.
Sincerely,
Pierre Dubois
Director of International Relations
TechCorp France
Phone: +33 1 42 65 78 90
Email: p.dubois@techcorp.fr
Re: Invitation Letter for Michael Chen with Passport No. EF5432109
Respected Sir/Madam,
I, Dr. Anna van der Berg, a Professor at the University of Amsterdam, am writing this letter to invite Michael Chen to visit the Netherlands, where he will be attending the International Conference on Sustainable Technology as a presenter, from May 15, 2024 to May 25, 2024.
Michael Chen is a PhD student at MIT and is currently pursuing a degree in Environmental Engineering. He is passionate about sustainable technology and has published several research papers in this field.
During his stay in the Netherlands, Michael Chen will be staying at the University Guest House. As the conference organizer, I will provide financial support for his accommodation and daily expenses.
The International Conference on Sustainable Technology is an important opportunity for Michael Chen to present his research, network with professionals, and further develop his expertise in environmental engineering. The University of Amsterdam is a prestigious institution with a long-standing history of organizing successful academic conferences. I am confident that this event will be a valuable learning experience for him.
Enclosed, please find the conference invitation, proof of accommodation, and my university credentials to support Michael Chen's visa application. I kindly request that you consider this application with the utmost priority.
Thank you for your time and attention.
Kind regards,
Dr. Anna van der Berg
Professor of Environmental Science
University of Amsterdam
Phone: +31 20 525 9111
Email: a.vandenberg@uva.nl